explain the fundamental terms and concepts in SAP Business Workflow and to make the appropriate settings for workflow processing. learn how to find and. This SAP Workflow (BIT) course prepares participants to explain the fundamental terms and concepts in SAP Business Workflow. Introduction based on BIT Patric Beuthen SAP Consulting. Workflow Architecture Workflow Organization Business Workplace Workflow Monitoring Workflow.

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All saap products mentioned are trademarks or registered trademarks of their respective companies. It is not suitable for self-study. Typographic Conventions American English is the standard used in this handbook. The following typographic conventions are also used. Type Style Description Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths, and options.

Also used for cross-references to other documentation both internal in this documentation and external in other locations, such as SAPNet.

Example text Screen output. This includes file and directory names and their paths, messages, names of variables and parameters, businsss passages of the source text of a program.

Example text Exact user entry. These are words and characters that you enter in the system exactly as they appear in the documentation. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Icon Meaning Bih600 more information, tips, or background Note or further explanation of previous point Exception or caution Procedures Indicates that the item is displayed in the instructor’s presentation. Workflow Definition in the Workflow Builder Business Objects and Business Object Repository Task Structure and Use in Workflows Containers and Interfaces in Workflow Determining the Recipients of Work Items Ad Hoc Processing Options Monitoring Steps in Business Processes Special Step Types and Methods of Processing Data sheet for the course BIT Triggering events workflkw starting workflows in the application Business Transaction Event and message control Basic Customizing for the Workflow Engine.

Specific Transactions for Runtime Monitoring Appendix 6: It covers the following areas: The unit also explains how Organizational Management can be used for agent determination in workflow, and introduces the business example that you will use in the exercises throughout the course.

Unit Objectives After completing this unit, you will be able to: Fundamentals of Workflow Architecture Components bot600 a Workflow Workflow and Organizational Management Creating an Organizational Structure for a Sqp Scenario Fundamentals of Workflow Architecture Lesson Overview This lesson reinforces your knowledge of the underlying architecture of the Workflow Engine, and the associated terminology.


It also introduces the example workflow that you will create during the course. Lesson Objectives After completing this lesson, you will be able to: Business Example You want to use the SAP Workflow Engine in your company to be able to control and monitor your business processes effectively. You want the first business process to be a materials management process that will start when changes are made to a material master.

The system first displays the change documents to an assigned user these documents are for the material master that was changedthe user then decides whether the change is okay. If the assigned user accepts the change, another user receives a work item that displays the material master.

If this user does not accept the change, a mail is sent to the person who made the change. The workflow should use the organizational plan of the company. It also supports communication between business processes that are running on different systems.

The SAP Workflow can combine different component steps into a single process. The SAP Vusiness supplies the end user with all of worfklow information required for the step to be processed.

The SAP standard delivery contains workflow templates that map business processes. You can generate your own workflow templates or adapt those provided by SAP to meet your requirements. Introduction BIT Figure 2: Workflow Architecture In key words, workflow is: Getting the right work to the right user at the right time.

Whatever you want to achieve by using the workflow: Methods can be implemented as BAPIs. You can then call them from outside the system. BAPIs have an established static interface. Course BIT provides further information about this interface. At the right time: The process level describes the business process in a sequence of individual steps.

Together, these steps form the workflow definition. The tool used for maintaining xap process level is the Workflow Builder. Fundamentals of Workflow Architecture To the right person: The organizational level creates the link to the organizational structure. At runtime, selected agents receive a work item in their Business Workplace. If the work item is executed, the system starts the relevant method of the business object type. Creating a Workflow Scenario Figure 3: The process busoness finding a workflow template and adapting it for execution is covered in course BIT The templates delivered for different applications are listed under Workflow Scenarios in Applications.

If you find a template, you may still have to adapt the process logic. Introduction BIT To do this, you require the knowledge from this course. You can use the template as a model after you buiness created dorkflow copy. Only if you do not find a suitable template, do you have to plan and implement the workflow yourself from start to finish.


Loops, container operations, conditions, and so on. Triggering event, start form, and so on. Deadline monitoring, conditions when bsuiness are completed, and so on.

SAP Workflow – Build and Use

You have selected a business process that you want to control using the Workflow Engine. You have to divide the process into individual steps that can be executed in the workflow. A step that executes business functions must refer to an object type method. You must determine the organizational responsibility for these business steps, that is, you have to define which of your employees are responsible for the function.

You can map the responsibilities in the workflow by referring to organizational objects. You can also assign an activity group.

BIT – SAP Workflow – Build and Use | SAP TRAINING COURSES – SAP Courses AND Training

You may find the relevant objects in your customized organizational plan again. In addition to your organizational plan, you may also have to create special organizational units for your workflow scenario only, or you may also have to refer to the existing objects of your organizational level during agent determination.

You can assign activity groups if you businesz not want to refer to the organizational model. In addition to the business steps, a workflow also normally contains control steps, for example, loops or condition queries, and so on.

Establishing which steps are required is a part of the design process. In the design phase, clarify how the workflow is to be triggered. Check to see whether a suitable object type exists and whether it has all of the necessary attributes, methods and events.

You have selected a business process and divided it into individual steps that can be executed in a workflow. Find the suitable object types in the Business Object Repository. Check that all required methods, attributes and events are available.

If they are not available, you must enhance the object type to suit workfolw requirements. Check whether the system already contains tasks for your required steps. If not, you need to define new tasks. You can define tasks explicitly, but you can also create them directly from the Workflow Builder. In your workflow definition, always create the steps that refer to an object method first these are the business steps. This allows the system to generate the necessary container elements.