Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.

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Send the following records to: ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Other unclassified records may be attached to an e-mail and sent to the same address.

These are, in turn, implemented by Army regulations. General Information Chapter 2. Destruction for any other reason is not authorized. This guide applies to all records regardless of media, e. Approval by the archivist is legal authority for the retention and disposal of all Army records. Visual information records still and motion will be sent to director, U. Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed.

Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. Ensure declassification instructions accompany all classified records including electronic records prior to transferring them.

As stated in the main recordkeeping narrative, this may not always be practical or possible. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force.


Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. Army records may be destroyed only if capture by a foreign power appears imminent. This table does not list all files that units should maintain. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range. However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U.

The Paperwork Reduction Act, 44 USC, Chapter 35, 25-40-02 the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information. Any records that document operations of the unit will be preserved per this instruction and AR However, the nature of a contingency operation makes good recordkeeping even more critical.

Please contact conops conus.

Army Publishing Directorate

The list of file numbers in Annex A is not all-inclusive. Below is the entire quick reference guide that has been distributed and posted at various sites.

Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation. Units should also preserve files not listed in this table that document unit activities.

At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. Annex A contains a list of specific records to be created, maintained, and transferred. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands.

Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer. Do not give these organizations the record copy of information to be preserved. The designated contact will establish the processes for the collection and transfer of unit records.


32 CFR Appendix A to Part 518, References

The record copy will be handled in accordance with these instructions and AR Mail classified records double wrapped by registered official mail. Command reports, special reports, maps and overlays, and incident reports.

Center for Army Lessons Learned: From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect 25–400-2 of records. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation.

AR 25-400-2

Daily staff journal and tactical operations center log with coordinates of locations and events. Sign In Sign Out. ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f.

They supported and directed the effort through all staff elements and through the ranks, down to the unit level. Functional Area File Description Send the following records to: ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR In that area of responsibility AORthe combatant commanders realized the importance of documenting operations.

Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports.